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Office Manager

The Food Foundation
The Food Foundation, The Rain Cloud, 76 Vincent Square SW1P 2PD

Posted: 19/05/2020

Deadline: 08/06/2020

Compensation: £30k pa

Paid Full-time


Job description

A critical role working across the team to ensure smooth functioning of administrative and finance systems.

About the Food Foundation

The Food Foundation is a young, dynamic, impactful and charity working to influence food policy to support healthy and sustainable diets.  Working at the interface between academia and policy makers (parliamentarians, civil servants, local authorities) and businesses, we use a wide range of approaches to make change happen including events, publications, media stories, social media campaigns and multi-stakeholder partnerships. We also work directly with citizens to ensure their lived experience is reflected in our policy proposals.   We are independent of all political parties and business, and we are not limited by a single issue or special interest. We work with others who believe there is a problem with the system and want to change it. We have a terrific and dedicated group of trustees and expert advisers who support our work.  

About the opportunity

This is a new role which will play a critical part in supporting the organisation’s growth and delivery capacity.   The postholder will work with all members of our team (currently made up of 11 people) and will be exposed to all areas of our work, playing a critical role in our delivery of impact.

Responsibilities

  1. Annual reporting to the Charity Commission and ensuring compliance with the Charity Commission in our operations
  2. Supporting our trustees and expert advisory group through liaison, scheduling and documenting meetings, and planning future engagement
  3. Managing contracts with suppliers including consultants and providers of IT, office and finance services.
  4. Scheduling team meetings and ensuring they are effective
  5. Diary management for the Executive Director (estimated to be 4 hours per week)
  6. Book keeping and working in support of our Senior Finance Adviser (estimated to be 3-4 hours per week)
  7. Acting as the HR lead with oversight of staff contracts and supporting the Executive Director in compliance with HR policy.
  8. Developing and maintaining the organisation’s asset register and inventory of materials and keeping the office materials tidy and well managed
  9. Maintaining oversight of our CRM system (Agile) to ensure data is kept up to date and well organised
  10. GDPR lead and ensuring organisational compliance
  11. Oversight of NLA media access copyright licensing
  12. Support to the Communications Manager in maintaining the website
  13. Providing administrative surge capacity in support of the delivery of major events
  14. Maintaining the shared filing system so it is well organised and information is kept up to date
  15. Being responsible for responding to emails received into the office email account
  16. Overseeing the organisational calendar.
  17. Supporting our Policy Engagement Manager in the maintenance of our Monitoring, Evaluation and Learning System

Experience

At least 3 years work experience in all aspects of office management.

Technical skills and knowledge

A proven office manager who can develop and oversee systems which support the smooth organisational delivery

Experience in online accounting (e.g. Xero)

Developed skills in Excel, Word, Powerpoint, Mailchimp, Wordpress and CRM systems

Knowledge of Charity Commission reporting requirements

Key competencies

High levels of attention to detail

Clear, articulate communicator (verbal and written) capable of motivating and involving people

Drive to find solution and bias to action

Quick, confident yet considered decision making

Strong team player

Terms

The position will be full time and could work from home up to one dpw.

Salary: £30,000; 5% contribution to pension.  

Start Date: TBC. Expected Early July.  

For more information about The Food Foundation, please visit: www.foodfoundation.org.uk

Application information

Apply by June 8th to office@foodfoundation.org.uk with “Office Manager” in the subject line and a CV and covering Letter explaining why you are suitable for the position.

Interviews will be conducted via zoom and short listed candidates will be contacted directly to arrange suitable times.

Please mention Roots to Work when applying for these jobs

About The Food Foundation

An independent organisation aiming to present solutions to government and the private sector to address the growing challenges facing the UK’s food system.