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Programme and Events Coordinator

Royal Academy of Culinary Arts' Adopt a School Trust
London (Hybrid)

Posted: 16 Jun 2022

Deadline: 15 Jul 2022

Compensation: £27,000 per annum

Paid Full-time Permanent

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Job description

We have an exciting opportunity for an enthusiastic and driven individual to join our small team in a unique and varied role as Programme and Events Coordinator, to help us to deliver food education to over 17,000 children every year.

Founded in 1990, the Royal Academy of Culinary Arts’ Adopt a School Trust (AAS) is a national charity delivering food education in schools. The Adopt a School team, members of The Royal Academy of Culinary Arts, and those in the hospitality industry trained by us, work with a local school with the aim of passing on their knowledge and expertise. 

Job Purpose To provide programme and events support to the Adopt a School Programme Director and members of the Adopt a School team.

Key Responsibilities

Programme Coordination

  • Respond to telephone and email enquiries about the programme and liaise with schools to coordinate sessions
  • Regularly manage and update databases, registration forms, school surveys and safeguarding documents and provide weekly updates to Executive Director
  • Support the Adopt a School chef team and volunteer chefs with administrative tasks e.g. ordering, preparing and posting out resources for sessions
  • Support the AAS chef team with regular mail-outs to new schools
  • Compile data for AAS annual evaluation and transpose for reports such as grant evaluations and AGM impact report
  • Work with Executive Director to create effective partnerships with charities, community groups, and local government to develop the programme
  • Regularly update resource pack and children’s pack to reflect AAS developments
  • Arrange and co-ordinate regular training sessions, with AAS executive head chef for volunteer chefs.

Event Coordination

  • With the support of the Executive Director, take responsibility for all aspects of fundraising event planning from coordinating chefs and menus, sourcing ingredients, selling tickets etc.
  • Send targeted emails to supporters to encourage bookings for fundraising events and act as point of contact for event booking enquiries
  • Design event flyers, auction booklet and menus for dinners
  • Assist with prize pleas for auction and table raffle prizes
  • Print and organise all necessary resources for events (e.g. raffle tickets, placecards)
  • Write thank you letters following events to sponsors, headline chefs, etc.
  • Support Executive Director with smooth-running of events

Communications

  • Send regular, eye-catching, and effective mail-outs using MailChimp (and mail-merge when necessary) for prize pleas, calls for donations, and invitations to fundraising events
  • Create content for RACA and Adopt a School newsletters and also partner newsletters
  • Liaise with external PR support to provide engaging content for press releases
  • Schedule and post engaging tweets and Instagram posts on social media channels
  • Create eye-catching resources e.g. twitter cards, to be shared on social media
  • Write regular copy for AAS website, including news and events to then be shared on social media

Assist with financial administration

  • Support Executive Director with financial administration including invoicing using Xero and updating finance spreadsheets
  • Ensure bills are uploaded to Xero for processing
  • Process card payments using charity terminal
  • Attend weekly finance meeting with accountant and Executive Director

Other administrative duties

  • Help to manage office supplies and place stationery orders and carry out any other administrative duties that contribute to the smooth running of the office
  • Maintain filing systems
  • Take minutes during meetings and circulate these to relevant staff
  • Support Executive Director to find sources of income and build business outreach with wider industry
  • Any other reasonable tasks, as directed by the Executive Director

PERSON SPECIFICATION

Key Experience

  • An ability and willingness to undertake, and deal effectively, with a variety of office and financial administrative tasks;
  • Demonstrable experience in event organisation and promotion;
  • Strong inter-personal skills with the ability to communicate at all levels;
  • Good written communication, ideally with experience of writing press releases, updating social media in a professional capacity and creating promotional written material;
  • Well-developed organisation skills with a keen eye for detail;
  • Excellent time management and prioritisation skills with the ability to manage multiple projects;
  • Good working knowledge of Microsoft Office Word, Excel, PowerPoint and Database Management. Some experience of using Survey Monkey, Google Forms, Mailchimp, Xero and of editing websites (ideally Wordpress) would be desirable.

Attitudes

  • Be able to work on own initiative, and as part of a small team;
  • A proactive and flexible self-starter with a strong desire to learn;
  • Be able to work some flexible hours including attending occasional evening meetings/events;
  • Be willing to have a DBS check;
  • Passionate about delivering a good food education to children.

Application information

Please send your CV and cover letter to helenahoughton@raoca.org.uk by 5pm on Friday 15th July. Interviews will be held the week commencing 18th July at our office at Westminster Kingsway College. Your cover letter should highlight your interest in Adopt a School and your motivation for undertaking this job. Please detail your relevant experience, ensuring this is in line with the job description and person specification.

The Royal Academy of Culinary Arts’ Adopt a School Trust is an equal opportunities employer and will not discriminate against any candidate on the basis of any characteristic protected by the Equality Act 2010. 

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About Royal Academy of Culinary Arts' Adopt a School Trust

Royal Academy of Culinary Arts’ Adopt a School Trust is a national charity delivering food education in schools. Chefs and hospitality professionals work with local schools with the aim of passing on their knowledge and expertise. Our vision is that every child learns about food in a holistic sense and has the confidence to eat well, be healthy and happy. Our programme helps children to develop healthy eating habits and encourages an enthusiasm and interest in food, food provenance and cooking.