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Operations Manager

Biodynamic Land Trust
Painswick Inn, Gloucester Street GL5 1QG

Posted: 08/02/2019

Deadline: 22/02/2019

Compensation: £26,600 FTE (15-20 hours / week)

Paid Part-time Permanent

Job description


  • Operational management and administration
  • Land project maintenance and development
  • Business, cooperative and charity management
  • Finance management and record-keeping
  • Governance coordination
  • Membership administration and relations



  • Implement the business plan as agreed with the board
  • Act as the central point of contact for telephone, email and postal inquiries
  • Explore and respond to inquiries and proposals
  • Manage good professional relationships with accountant, solicitor, land agents, architect and tenants.
  • Ensure that the organisation meets its legal agreements
  • Oversee contracts – establish, maintain and record, for example office sharing agreement, banking, insurance
  • Manage any external consultants such as fundraisers, communication specialists, book keepers,
  • Administer employment contracts, T&Cs, pensions, records including allocations of hours as agreed by the Board


  • Maintain member database and legal register including managing data protection
  • Develop and maintain membership relationships
  • Maintain and develop cooperation and joint action with national organisations such as the Biodynamic Association, the Biodynamic Agricultural College, Soil Association Land Trust, Real Farming Trust ,Ecological Land Trust
  • Develop partnerships with local organisations such as Stroud Valleys Project, Down to Earth, Stroud Community Agriculture

Land projects and farm business

  • Establish and maintain tenancies, T&Cs and tenant relationships
  • Co-ordinate agreements and contracts with Natural England and the Rural Payments Agency
  • Carry through agreed acquisition projects and share offers

Communications, marketing and fundraising

  • Work with board members to represent the organisation to the media
  • Manage the development of any promotional material and its distribution
  • Send out regular newsletters to members, friends and supporters
  • Regularly update the website
  • Meet the needs of the fundraising strategy and carry out grant applications as agreed with the board

Financial management

  • Budget planning, preparation and management
  • Report quarterly on all aspects of financial management and monitoring
  • Ensure the annual audit is completed correctly
  • Liaise with bookkeeper to make sure HMRC documentation is up to date including VAT and Gift Aid submissions.
  • Liaise with bookkeeper to manage bank accounts, payments and maintain relationship with bank


  • Prepare and manage arrangement for Board and General meetings
  • Provide suitable information and context to enable informed Board decision making
  • Compile and distribute annual report including audited accounts
  • Manage statutory reporting to members and the Financial Conduct Authority
  • Review, renew and propose policies with the Board as appropriate



  • Experience of office management and accounting systems
  • Experience of managing contracts and sub contracts
  • Experience of project planning
  • Evidence of successful collaborative working
  • Experience of working in the charity sector


  • Excellent communications skills, both verbally and in writing
  • Strong interpersonal skills especially in influencing and negotiating
  • Well organised and capable of meeting deadlines
  • Strong skills in finance and budget management
  • High level of accuracy and attention to detail
  • Computer literate


  • Some knowledge of the biodynamic movement its aims and objectives
  • Some knowledge of the issues facing farming, food production and the natural environment generally

Personal Qualities

  • Self-motivated and well organised
  • Resourceful and able to think clearly

Application information

Please email - for application details

Please mention Roots to Work when applying for these jobs

About Biodynamic Land Trust

We are a Stroud (Gloucestershire) based charity working to enable permanent access to biodynamic farms and land for farmers, market gardeners and communities in Britain through securing land into biodynamic land trusteeship for generations to come. We care about planet and people. We understand the importance of biodynamic organic farming and how it cares for soil, wildlife, plants and farm animals, and creates community around wellbeing, education, training and meaningful work.