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Finance and Administration Assistant

School Food Matters
The Bridge, 7b Parkshot TW9 2RD

Posted: 11/11/2019

Deadline: 08/12/2019

Compensation: £26,226 FTE equating to £15,735.60 for 0.6 FTE

Paid Part-time Permanent

Job description

Background to School Food Matters

School Food Matters (SFM) is on a mission to ensure that every child enjoys fresh sustainable food at school and understands where their food comes from.  To achieve this, we campaign to improve school meals and devise, develop and deliver food education programmes.  We work closely with schools to improve food culture and environment so that children are given the best possible chance to stay healthy.

Job Purpose

  • To assist the Finance Manager in managing and processing the financial affairs of the charity
  • To provide administrative support to the SFM team

Key Tasks Include

  • Prepare and make payments via BACS
  • Prepare invoices for customers, chasing and recording income in Sage as required
  • Prepare and send out membership invoices annually, issue reminders as necessary
  • Liaise with project officers to monitor each project’s income and expenditure
  • Post transactions and reconcile bank accounts in Sage
  • Check supplier invoices against project budgets and process staff expense claims
  • Maintain gift-aid data and make claims as required
  • Assist Finance Manager on producing annual accounts (reconcile ledgers, year-end spreadsheets, checking debtors/creditors)
  • Provide administrative assistance to SFM team as and when required including data entry and management of Airtable database
  • Assist with administrative tasks relating to staff recruitment and welfare, trustee and patron records maintenance
  • Support volunteers to claim expenses
  • The Finance and Administration Assistant will also undertake any other tasks relevant to the affairs of SFM that may arise from time to time.  Therefore, being flexible and approaching the job with an open and positive mindset is essential!

Person Specification


  • Experience of working with Sage accounting software
  • Experience of working in a busy office
  • Confident and competent IT skills across Office suite of programmes
  • Ability to work independently to agreed deadlines
  • Strong organisational skills and the ability to prioritise with attention to detail
  • Ability to work both independently and collaboratively


  • Experience of reconciling project budgets and producing financial reports for funders
  • Experience of working in a small charity environment
  • Experience of working with Airtable
  • An interest and enthusiasm in all things relating to food education and sustainable living!

Application information

Once you have thoroughly read this job description and had a careful look at our website, please send your CV and a short covering letter (one side of A4) telling us:

  • how you heard about this job
  • why you want to work for us
  • what makes you suitable for this role

Applications must be submitted electronically to by midnight on Sunday 8 December.  Interviews will be held at our offices at The Bridge, 7b Parkshot, London TW9 2RD on Friday 13 December.

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About School Food Matters

School Food Matters is a small charity based in London. Our mission is to ensure that every child enjoys fresh sustainable food at school and understands where their food comes from. To achieve this we listen to and involve parents, children and schools. We work together to improve school meals and support food education through cooking, growing and visits to farms. Over the past ten years, our food education programmes have reached tens of thousands of children across the UK.