Find your place in the field of good food

Our goal is to connect good people with good food. We advertise sustainable food jobs and training opportunities to help jobseekers and employers find each other.

Roots to Work is a project of Sustain: the alliance for better food and farming.

Job description

• Location - London (hybrid) with a requirement to attend weekly meetings at Sustain's office in Bethnal Green and other onsite meetings and visits.
• Contract type - Freelance
• Day rate - £204 per day (inclusive of VAT)
• Reporting to - Bridging the Gap Manager
• Duration - October – December 2025
• Time commitment - Approx. 2 days/week (flexible across the period) up to a total of 30 days
• Closing date - 9am, Thursday 9 October 2025

About the role

Sustain’s Bridging the Gap team is seeking a freelancer to provide event coordination, administrative, and research support from October to December 2025.

We are looking for up to 30 days of freelance support to assist with the planning and delivery of upcoming events, including a Parliamentary event, and to contribute to related research and administrative tasks.

The role offers flexibility but will average around 2- 2.5 days per week, spread across the period. Some in-person work in our London office and onsite attendance at events will be required.

About Bridging the Gap

Bridging the Gap, a Sustain-hosted project, has spent the last three years exploring how to change this by making more organic and agroecological fruit, vegetables, and legumes accessible to low-income communities, by running nine pilots across the UK. Findings from the pilots will be published along with recommendations for next steps at an event on 25 November in Westminster.

Key tasks

Event support (Parliamentary and other events)

• Manage event invitations, attendee lists and registrations (via Eventbrite)
• Coordinate communications with attendees and speakers
• Book venues and catering; manage on-the-day logistics including briefings for staff and presenters
• Create event materials (e.g. seating plans, awards certificates, task lists)
• Plan and develop materials for table discussions and facilitator briefings
• Provide hands-on support during events
• Write social media and communications content
• Design and distribute post-event evaluation surveys

Meeting coordination

• Organise team and stakeholder meetings
• Manage calendars, circulate agendas and take minutes

Research support (mainly qualitative)

• Undertake desk-based research (e.g. local food data)
• Assist with updates to international policy reviews
• Support focus groups, interviews, and stakeholder meetings
• Draft case studies and summarise findings

Required skills and experience

We are looking for someone who can demonstrate the following:

• Excellent organisational skills with experience of project management and/or support
• Proven experience organising events and managing logistics
• Confident using Eventbrite, Excel, and collaborative tools e.g. Miro
• Experience working with speakers, facilitators, and partners
• Strong writing skills (e.g. reports, case studies, social media)
• Ability to coordinate and support meetings effectively
• Good research and desk-based analysis skills
• Ability to work independently and manage competing priorities
• Experience of gathering and analysing evaluation feedback with a focus on events
• Availability to start work in October and be available on the date of the event.

Desirable:

• Group workshop facilitation experience
• One-to-one semi-structed interviews
• Planning agendas and engaging activities and content for events and meetings
• Social media content creation
• Experience of policy work or parliamentary events

Location & working arrangements

The role will require weekly in-person meetings in our London office, as well as attendance at on-site events and activities. You will be able to work from the office or remotely for the remainder of your time.

Application information

To express your interest, please send:

• Your up to date CV
• A covering letter (max 2 page) outlining your relevant experience and availability
• Your availability for interview (w/c 13 October – likely Monday 13 or Tuesday 14 October) and to start the role.
• Two references (these will only be contacted upon appointment)

Send your application to: recruitment@sustainweb.org

Deadline to apply: 9am, Thursday 9 October 2025

Interviews: Likely to take place Monday 13 October or Tuesday 14 October 2025. Please indicate availability for these dates.

Please mention Roots to Work when applying for these jobs